From voice note to invoice.

Bill captures your time from WhatsApp, your inbox and your calendar as you work. Built for South African attorneys and advocates.

Start free for 14 days Book a call

Then R919 per fee earner a month, including VAT. No card needed.

Your invoice, drafted as the work happens

  • Record time while you remember it

    Send a voice note on WhatsApp as you leave court or a meeting. Bill turns it into a time entry.

  • Bill reads your receipts

    Upload one or send it on WhatsApp, and Bill drafts the expense or disbursement.

  • Keep your current invoice format

    We’ll build it in Word.

  • Keep track of what you’re owed

    See all your invoices in one place and send client statements.

Start with billing, then run your books on Bill too

Billing

Bill captures your time and expenses from WhatsApp, email and your calendar. Send invoices and client statements from one place. We’ll move your records across from your current system.

R919per fee earner a month

Accounting

Accounting software made for South African legal practices. Import a bank statement, approve Bill’s suggested match for each line, and your books are reconciled. Reports are ready when you need them.

+R690per practice a month

Trust accounting, for attorneys

Each client’s trust balance, reconciled to your trust bank accounts. Keep separate books for estates you administer, like deceased and insolvent estates.

+R460per practice a month

Back office

Our team does your books and sends management accounts each month, plus a trust reconciliation if you have a trust account. We compile your annual financial statements, and a registered tax practitioner files your SARS and CIPC returns.

Quotedfor your practiceBook a call

All prices include VAT.

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See how Bill works

Log time by message or voice note

Message Bill in the app or on WhatsApp, by text or voice note. Log time, check what is unbilled on a matter and draft the invoice, all in one conversation.

Bill’s chat: 48 minutes logged on Amina Patel’s lease renewal by message and approved with a tap, the unbilled total checked, and the invoice drafted with another tap.

Time and expenses drafted from your inbox

Connect Gmail or Outlook. Bill finds the client emails you’d bill for, suggests the matter and drafts the time for you to approve. Supplier invoices that arrive by email become draft expenses.

The inbox inside Bill: Amina Patel’s email about the landlord’s redlines with its suggested matter saved and its drafted time approved, then the Sheriff’s emailed invoice turned into a draft expense on the same matter.

Time drafted from your calendar

Connect Google or Outlook Calendar. Meetings with clients are matched to the right matter and drafted as time, using the length of the meeting. Internal meetings are left alone.

The calendar inside Bill: a client consultation matched to its matter beside an internal meeting left alone, drafted as time from the meeting’s length, then approved.

Expenses and disbursements

Drop a supplier invoice into the chat, the app or WhatsApp. Bill reads it, creates the draft expense and sums up what it found, ready for you to check and approve.

Bill’s chat: a Drakensberg Legal Costs Consultants fee note dropped in and sent, Bill reading it, its summary of the draft expense, and the draft opened from it.

Clients and matters

Every client has a page with their matters, your work in progress and what they owe. Their statement is one click away, for any period, ready to download or email.

Amina Patel’s client page with her matters, work in progress and what she owes, then her statement, then the statement ready to email with her invoices attached.

Send invoices and get paid

Approve the invoice and send it from Bill, or send a pro forma first. Each payment is matched to its invoice as it arrives. Need your invoices in your own layout? We set up your format in Word, ready to download.

The invoice to Amina Patel drafted from the chat, approved and sent, then paid, with the payment matched to it from the bank.

Administered estates

Run the books of a deceased or insolvent estate on its own ledger, inside the same practice. Its cashbook is kept as you go, ready to export with its vouchers.

The Estate Late Nomsa Khumalo’s client page, then its own books opened inside the practice, and the estate’s cashbook of receipts and payments with its export options.

Bank statement suggestions

Your bank statement comes in line by line, and Bill suggests what each one is: the invoice it paid, the expense it settled, a transfer between your own accounts. Approve the suggestion and the double entry posts.

The practice’s bank accounts, then the business account’s suggested lines: Amina Patel’s EFT matched to her invoice, a payment to the Sheriff matched to its expense, a transfer to savings and the bank fee split with its VAT. Two suggestions are approved and leave the list.

Trust accounting

Trust money is kept apart, with a trust ledger for every client, as the Legal Practice Act and the LPC Rules require. Each trust deposit is allocated to the client it belongs to, and a client in debit is immediately flagged. Our team reconciles your trust account monthly and prepares your records for the annual trust audit.

Amina Patel’s deposit on the trust account, suggested to her trust ledger and approved, then the trust reconciliation: trust assets, the trust creditors with her among them, and the other trust liabilities, tying to the cent. Last, her trust statement with the deposit on it.

Know where your practice stands

Income statement, balance sheet, cash flow, trial balance, and who owes you and whom you owe by age. For any period or date, ready to download as PDF or a spreadsheet. Our team also sends you monthly management accounts, so you always know how your practice is doing.

The income statement switched to this financial year, then the balance sheet, then the debtors age analysis with its export menu open: PDF or spreadsheet.

VAT201

Every invoice and expense carries its VAT to your VAT control account as it’s captured, so when the period closes the figures for your VAT201 are already in your books. Our team, led by a registered tax practitioner, prepares the return and files it on time.

The trial balance, then the VAT control account it opens, set to the July – August VAT period: the output VAT on each invoice and the input VAT on each expense, with the running balance.

Provisional and income tax

Your provisional (IRP6) and annual income tax returns are prepared from the same books as your income statement, so there’s nothing to gather when a deadline comes round. We work out what’s due and file on time.

The income statement, set to 1 March – 31 August 2026, the first provisional tax period of the year.

Everything else, done for you

Every firm is different. Our team can act as your outsourced finance department, taking the rest of your compliance off your hands so your firm runs more efficiently.

What our team does for you beyond the screens: PAYE submissions and reconciliations, the CIPC annual return, and preparing your trust records for the auditor.

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A few common questions

Contact us with any other questions.

See all questions →
How is Bill different from Xero, QuickBooks or GhostPractice?

Xero, QuickBooks and Sage are generic accounting software, while GhostPractice and AJS are specialist South African legal software. Regardless of what you use, somebody still has to type in all the work, gather the paperwork, and reconcile the bank statements. Bill starts a step earlier and ends a step later; it captures your work and data at source – in your calendar, email, or WhatsApp – and, with Back office, we reconcile your books, ready for you to review.

Can you move my existing records across?

Yes, and we do the moving. Send us whatever you have – a spreadsheet, an export from another practice management system, a folder of PDF invoices, or your bank statements – we’ll load your clients, matters, rates and unpaid invoices before you start.

Does anything go to a client without my say-so?

No. Bill drafts your time entries and expenses from your email, calendar and WhatsApp, and you approve them. Nothing is billed or sent to a client until you say so.

Who actually does the work?

It depends on your plan. On Billing and the accounting packages, Bill drafts the work, and you or your bookkeeper approve it and reconcile the bank statements. With Back office, we do your accounting and file your returns ourselves, led by our CEO, an attorney and Tax Accounting Officer with the South African Institute of Taxation. The software does the capture so that the human time goes on the parts that need judgement.

Am I tied in?

No. Subscriptions run month to month. You can cancel at any time from the Subscription tab in your settings or by emailing us, and your access continues to the end of the billing period you have paid for. If you cancel within one calendar month of your first payment, you can ask for a full refund of everything you have paid. You can export your data at any time. The terms are in our refund policy.

  • Stored in South Africa

    Your records are stored in Google Cloud's Johannesburg region.

  • Independently assessed

    A Google CASA Tier 2 security assessment by TAC Security, and a POPIA impact assessment by external attorneys.

  • Encrypted

    In transit and at rest, with a second layer on the most sensitive fields.

  • Not used to train AI

    We don’t let our AI providers use your data to train their models.

Read the Trust Centre

Try Bill free for 14 days

  • No card needed
  • Up to two people can use it during the trial
  • Then R919 per fee earner a month, including VAT
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